What is the deadline for a Public Policy forum?
March 1.

What is the deadline for pre-registration, and submission of sessions, papers, posters, roundtables, special events and films?
April 1 is the deadline for ALL registration, submission of all abstracts and changes.

My login and password don't work, what do I do?
Use your last name to log in. If you are trying to log in to membership area, and cannot, contact members@aaanet.org.

How do I know if I am a current paid AAA member?
Go to the member log in page.

• My name is not in the database. How do I add it?
  If you are an anthropologist who lives in the US or Canada, you must be a member in order to present. Once you become a member, your name will be added to the database automatically and you can then register.
• How do I know if I am a current paid AAA member?
  Go to the member log in page.
• Who is eligible for a membership waiver?
  Anthropologists who do not reside in the US or Canada or scholars from other disciplines.
• How do I get a membership waiver?
  To request a waiver go to:
  1. Click on this web page.
  2. Enter your name in choice one.
  3. If you are not listed, you may apply for a waiver of the membership requirement.
  4. If you have previously requested a waiver, select your name from the list and proceed to register.
  DO NOT CREATE A DUPLICATE RECORD
• Although I requested a membership waiver I'm being asked to pay. Why?
  A membership waiver nullifies the requirement to be a member in order to present, but the waiver does not annul payment of the registration fee.

• Can I get a refund?
  Registration fees are refunded to presenters whose proposals/abstracts have not been accepted for the annual meeting program. The request must be made by the presenter. Registration fees will not be refunded to program presenters who withdraw/cancel. All refund requests must be submitted by October 15th. Please submit requests to aaameetings@aaanet.org.
• What is the refund policy for registrants not presenting at the annual meeting?
  Refunds may be requested until October 15th. Cancellations may be sent by email to aaameetings@aaanet.org. Refunds or credits will not be given for cancellations made after October 15.

• What are the registration fees for participants?
  2008 Rates are in effect for the 2009 meeting.
  
  

  	Program Participants(Deadline April 1st)
  Member Rates
  Member Professional	$206.00
  Member Student	$88.00
  Member Retired, Unemployed, Underemployed	$170.00
  Non-member Rates
  Non-Member Professional	$361.00
  Non-Member Student	$160.00

  
  
  
• I just paid a fee. Why am I being asked to pay again?
  Make sure that the payment you made was for registration and not membership. The receipt for your payment should say REGISTRATION. If this is the case, and you are still being asked for additional payment please email us at aaameetings@aaanet.org.

• How many roles may I have as a participant?
  Basically two. A participant may give one paper, and have one other role like discussant or chair. Or a participant may also serve twice as a discussant.
• Rules and Responsibilties
  View more on Rules and Responsibilities for session participants, discussants, chairs, authors, etc.

• How do I add/change my affiliation and when is the last date to add/change my affiliation?
  The deadline to change affiliation so it appears in the final program is April 1st. To change your affiliation
  1. Log in to the member log in page.
  2. Click on "Update/Edit my information," update "My Basic Information."
  3. If you are having trouble logging in to the members only area contact members@aaanet.org, with a subject of "Affiliation Update."

• What a/v equipment is available?
  LCD projectors and screens will be available in every meeting room. Participants are responsible for bringing their own laptops and accessories that may be needed for the laptops.

• What is a discussant?
  A discussant is someone responsible for highlighting the relationships between papers and the topic. This person will raise critical issues for both the presenters and the audience. The session organizer will add discussants to the session structure. The discussant needs be a current AAA Member (or have a waiver), registered for the meeting but not submitting a paper.
• Do session discussants have to register by the April 1 deadline?
  Yes. Discussants have to register, be current paid AAA members in order to participate in an organized session. Discussants need to register and make sure membership status is current by the April 1 deadline. Discussants DO NOT need to submit an abstract. Chair
• What role does the session chair play?
  The chair is responsible for making sure that each participant presents within the 15 minute time slot and that the session runs smoothly overall. The person designated as chair must register and be an active member/or have a membership waiver.
• Rules and Responsibilties
  View more on Rules and Responsibilities for session participants, discussants, chairs, authors, etc.

• How do I add a co-author to my paper?
  1. On the last page of your paper submission
  2. Click "Add co-author" which is located on the last page of the paper submission.
  3. Enter the co-author's last name and click "Search Now."
  4. Find the co-author's name and click on the co-author's name.
  5. The paper presenter must make sure to hit "Save and Continue" at the end of the submission form or the co-author will not appear.
• Do co-authors have to register, become a member and submit abstracts by the April 1st deadline?
  Co-authors do not have to be members, nor register. However, if a co-author is attending the meeting, registration is required. If the paper presenter cannot find the co-author's name from the search results when adding a co-author to their paper, the co-author will need to request a membership waiver. The co-author should let the organizer know when this is completed so they can go back and add in the co-author. OR the paper presenter can request a membership waiver for their co-author if they have their contact information.
• Rules and Responsibilties
  View more on Rules and Responsibilities for session participants, discussants, chairs, authors, etc.

• What is the time allotment for a Public Policy forum?
  Public policy forums are allotted 1.75 hours or 105 minutes. The format consists of a moderator and up to seven panelists.
• Do participants in a public policy forum need to submit an abstract?
  No. No papers are presented in public policy forums.
• How do you submit a Public Policy Forum?
  1. Go to the Call for Papers page.
  2. Login and continue to the Main Menu page.
  3. Select Public Policy Forum under the session option.
  4. Submit an abstract of 500 words describing the forum.
  5. Complete the Session Structure Form, identify the moderator and potential panelists: use the "discussant" role for panelist.
• What is the word count for a public policy forum abstract?
  Up to 500 words
• Which section should be selected for the review of the session proposal for a public policy forum?
  AAA Committee on Public Policy reviews the submission. This is NOT a section.
• What is the deadline for submitting a public policy forum?
  March 1, 5 p.m. EST

• What is the responsibility/role of a participant (paper presenter) in a session?
  The role of the participant (paper presenter) in a session is to present the paper within the allotted 15 minute time slot. All presenters must register for the meeting, either be a member or have a membership waiver.
• What is the word count for submitting a paper/poster abstract?
  Up to 250 words.
• How does a participant who is listed in a session by an organizer submit their abstract so it is linked to the organized session?
  1. Once the organizer submits the session abstract
  2. Lists the participants in the session
  3. The participant receives an email notification, indicating that they have been invited to participate in a session.
  4. The notification informs the participant that they will need to register and submit a paper.
  5. A link is provided to the registration page. The participant should submit an individually volunteered paper, which will be automatically linked to the session.
• How do I submit an individually volunteered paper?
  Go to the Call for Papers page
  1. Enter last name ONLY in Choice #1
  2. Select your name
  3. On the Main Menu page under Submit a Paper, choose "submit a paper" and click "Continue" at the end of the page and proceed from there.
  4. If a participant hasn't registered, they will see a message on the top right hand side of the page. To register, follow the instructions above to get to the registration page.
  5. Complete the paper form: abstract title, select the section to review the paper and submit the abstract.
• How is an individually volunteered paper reviewed and placed in a session?
  The presenter chooses a section to review the poster/paper. During the review, the section program editors construct sessions of papers with the same theme, topic.
• How do I add a co-author to my paper?
  1. On the last page of your paper submission
  2. Click "Add co-author" which is located on the last page of the paper submission.
  3. Enter the co-authors last name and click "Search Now".
  4. Find the co-authors name and click on the co-authors name.
  5. The paper presenter must make sure to hit "Save and Continue" at the end of the submission form or the co-author will not appear
• Rules and Responsibilties
  View more on Rules and Responsibilities for session participants, discussants, chairs, authors, etc.

• What roles are available in a session?
  Basically, presenter, discussant, chair, organizer. A list of all roles and responsibilities is available at Rules and Responsibilities.
• What is the responsibility of the session organizer?
  The session organizer is responsible for articulating the theme of the session, submitting the session abstract, and listing the names and roles of the session participants.
• Does the organizer register participants and submit all abstracts?
  No. The session organizer is not responsible for registering the participants or submitting the papers of the participants
• While submitting a session I noticed that one of the presenters is not in the database. What do I do?
  If you are a session organizer, and in the middle of submitting a session, add a discussion or a break to hold or fill time for the participant. Email the participant and ask he/she to contact the AAA membership- department to join or renew. The paper presenter needs to inform you know they have entered their name in the database (by becoming a member or requesting a membership waiver). After these steps are finished, you can then log into your session, and add the name to the session participant list.
• >My session is shown as incomplete, why?
  One of the participants has not finished with the submission. Log in at the call for papers site and click on "check progress." This will let you see which panel member(s) did not complete the process.
• What will happen on April 1st if my panel shows incomplete?
  The panel will still be reviewed but all the session participants who have not completed the process will be dropped from the session automatically and will NOT be listed in the program.
• Does the organizer register and submit the abstracts for all of the participants in a session?
  NO. Participants register on their own and submit an individually volunteered paper. (Even when a paper is part of an organized session, the participant should choose to submit an individually volunteered paper). See question 3 and 4 under sessions.
• How is a discussant added to a session (that an organizer submitted)?
  The session organizer lists the participant as a discussant. The discussant will then be notified by email to participate in the session and advised to register. Once the discussant registers, they will be linked to the session.
• What is the difference between an invited session and a volunteered session?
  An invited session is sponsored by a section of the AAA. Sessions that have been designated invited will not be subject to the review , but participants are bound by the rules of the meeting and must submit abstracts, meeting registration forms and fees by the April 1 deadline. Volunteered sessions are not sponsored. The organizer must select one appropriate section for review. If accepted the section that reviewed the proposal will be named in the final program.
• What is the word count for submitting a session abstract?
  Up to 500 words.
• How long is a session?
  A session can be 1.75 hour or 3.75 hours. A 1.75 hour session consists of seven 15-minute roles and a 3.75 hour session consists of fifteen 15-minute roles; one of the roles must be a break in a 3.75 hour session.
• What is a poster session?
  A poster session is an opportunity for presenters to create visibility for their work and have time to interact with audience members and peers. Poster sessions are continuously available for view during the session. Participants interested in submitting a poster session will use the same forms to submit a session and then choose the box indicating that the session is a poster session. Participants interested in submitting a poster can choose the poster option located on the Main Menu page.

• What is a roundtable?
  The roundtable provides a format to discuss critical social issues effecting anthropology. No papers are presented in this format. The organizer will submit an abstract for the roundtable but participants will not present papers or submit abstracts. Participation as a discussant in this type of format will be the participants' major role, having the same weight as a paper presentation. All organizers and discussants must register.
• Can I be a roundtable discussant, and submit my paper in another session?
  No. A roundtable discussant counts as a major presentation (like a paper).
• How long is a scholarly roundtable?
  A roundtable can be 1.75 hours (7 presenters) or 3.75 hours (up to 10 presenters).

• What is the submission deadline for a film?
  All submissions must be completed by April 1st at the AAA meetings site online.
• Do I have to register and pay the meeting registration fee if I am submitting a film and not attending the meeting?
  No.
• Where should films be mailed?
  Filmmakers and distributors should send their work for consideration to

  Joyce Hammond

  Department of Anthropology

  Mail Stop 9083

  Western Washington University

  Bellingham, WA 98255
  
  

  Postmarked no later than April 1.

• What is considered a special event?
  Business meetings, committee and board meetings, food and beverage functions, workshops and panels are considered and will be scheduled as special events.
• Are there additional fees for submitting a special event?
  For events organized by other organizations, there is an administrative fee to cover costs of arrangements and publication. The fee is $500. The event and fee can be submitted online at the AAA Meeting Registration Site.
• Do I have to be registered to submit a special event?
  Yes.
• How do you submit a special event?
  Go to the Call for Papers page
  1. Login and continue to the Main Menu page.
  2. Select "Special Event" from the category titled "Submit an Event."
• Is there a specific time when special events are usually scheduled?
  Special Eventsare scheduled during the periods of 12:15-1:30 p.m. and 6-7:15 p.m. Special Events are limited to 1.25 hours.

• What is the deadline for invited or presidential status?
  Each section has it's deadline for invited session, please see our chart.
• How do I know if my panel has invited status?
  If your proposal is invited status,
  1. You would have had to submit your proposal to the section program chair by the deadline established by the section.
  2. Section editor would have notified you of this designation.

• How do I submit a workshop?
  Contact Carla Fernandez at cfernandez@aaanet.org, to receive an application. Workshops must be sponsored by an AAA section.