Participation Rules and Policies

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Participation Rules and Policies

Participation and Waivers
Participation is limited to current paid AAA members. To join please click here. visit Scholars from other disciplines or for anthropologist from countries other than the United States or Canada can obtain a membership exemption . Individuals with membership exemptions are nonmembers and pay the higher registration rate.
Membership Exemptions
Membership Exemption nullifies the requirement to be a member in order submit a proposal. A membership exemption does not provide a complimentary membership and it does not annul the payment of a meeting registration fee. All participants must pay a meeting registration fee.
Registration Requirement
All participants must register; There is NO waiver for the registration fee payment.
Online Submission
No proposals for participation in the scholarly program of the meeting can be considered unless formally submitted through the Call for Papers website by April 15th .
Final Program Decision
The AAA follows a policy of peer review and merit consideration for acceptance and inclusion on the program. The programming decisions are made by a committee composed of section program editors, executive program committee members, the executive program chair and officers of the AAA.
Review Procedure
Organizers and presenters are required to select one review section when submitting proposals online. The decision should be made on the basis of content and intended audience; membership in a section has no bearing on the review process. Volunteered sessions and individually volunteered papers and posters are reviewed by section program editors and committees established by each of the sections of the AAA. The recommendations of these sections are forwarded to the executive program chair, who assumes final responsibility for the acceptance or rejection of proposals. The executive program committee prepares the final program schedule following the rankings submitted by each section. All final program notifications about acceptance and scheduling will be mailed by the executive program chair. There is no appeal process.
Presentation Policy (One-Plus-One rule)
Participants may only: (1) present one paper, or serve as a participant on roundtable or Inno-vent and (2) accept no more than one secondary role other than a paper presentation, such as discussant or chair. The policy of one major presentation plus one other secondary role will be strictly enforced. The program committee will remove any name that appears more than twice on the scholarly program and urges individuals to refrain from accepting more than one commitment of any kind in the scholarly program. A participant may be credited with co-authorship of one or more additional papers when co-authorship is understood to include participation on a research project. Presenters’ names must appear first.
Meeting Refunds
Registration fees are refunded to presenters whose proposals/abstracts have not been accepted for the annual meeting program. The request must be made by the presenter. Registration fees will not be refunded to program presenters who withdraw/cancel.
Audio Visual Equipment
- All scholarly sessions will be provided with an LCD projector and screen all other equipment can be rented from the A/V contractor.
- A/V equipment can be leased from our A/V contractor. Information on how to lease equipment will be sent with your event confirmation.
Food and Beverage
All events that are held in the hotel that require food and beverage must order from the hotel.

2012 Dates to Remember

January 31
Deadline for executive session proposals

February 15
Online abstract submission system opens on AAA website

March 1
Decisions on executive sessions announced

March 15
Proposal deadline for section invited sessions and public policy forums

April 4
Results of section invited session proposals announced

April 15
Proposal deadline for volunteered sessions, individual paper and poster presentations and special events. To be included in the 2012 AAA Annual Meeting program, participants must be registered by this date.

April 16-May 31
Section program editors review and rank proposals

June 1-15
AAA Executive program committee schedules program

July 1-15
Program decisions emailed to applicants.
Annual Meeting Program, registration and hotel information are posted online

November 14-18
2012 AAA Annual Meeting in San Francisco

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