Bylaws

CSAS Bylaws – June 2005
Bylaws of theCentral States Anthropological Society

ARTICLE I. Name
1. The name of this organization shall be the Central States Anthropological Society (CSAS), a section of the American Anthropological Association (AAA).

ARTICLE II. Purpose
1. Its purpose shall be to advance the study of anthropology and to encourage
communication of the results of such study.
ARTICLE III. Powers

1. The Society shall be autonomous in all matters within its field that are not reserved by the Bylaws of the American Anthropological Association, inimical to the American Anthropological Association’s interests, or prohibited by law.

2. The Society shall have elected Executive Committee officers and Society Board members as set forth in these Bylaws.
3. The Society is empowered to determine membership dues.
4. The Society shall determine voting requirements on all Society matters.
5. The Society may engage in publishing and program activities, appoint editors,
committees and other agents, and set publication and program policies appropriate to its purposes.
6. The Society shall adopt and maintain Bylaws or Rules of Procedure consistent with American Anthropological Association Bylaws. The Society shall file with the American Anthropological Association main office a copy of its current Bylaws, Rules of Procedure, and Table of Organization.

ARTICLE IV. Membership
1. Membership in the Society shall be open to any member in good standing of the American Anthropological Association upon payment of AAA and CSAS dues, and who supports the above purposes of the Society.
2. A Member in good standing shall be eligible to hold elective or appointive office, participate in meetings of the Society, receive publications, and have one vote in electing officers and in transacting other business of the Society.
3. Membership dues shall be payable annually as part of the AAA’s billing cycle and will be paid to AAA. CSAS membership may be added to a AAA membership mid-billing cycle per AAA guidelines.
4. For just cause, a Member may be deprived of membership by a two-thirds vote of the Society Board, subject to appeal to the Members at the Annual Meeting.
ARTICLE V. Dues
1. The Society Board shall set the annual dues of Members and may establish rates for special categories.
2. Any Member in arrears in the payment of dues shall lose all membership privileges.
ARTICLE VI. Executive Committee Officers
1. The officers of the Executive Committee shall include a President, Immediate Past President, Past President, First Vice President, Second Vice President, and
Secretary/Treasurer. All begin their respective terms at the Annual Business Meeting held during the CSAS Annual Meeting.
2. President. The President shall preside at all meetings, shall appoint all standing and special committees and designate their respective chairs, and shall be an ex officio member of all committees. The President shall serve as the Section Program Editor for the CSAS program at the AAA National Meeting. The President shall be the Society’s representative to the AAA Section Assembly. The President is elected first as the Second Vice President. The following year the individual advances to First Vice President for one year before becoming President for a one-year term, followed by a final year as Past President.
3. Immediate Past President. The Immediate Past President shall continue as an
official of the Section for one year beyond the term of office as President. The
Immediate Past President shall serve as the Chair to the Leslie A. White Award and Beth Wilder Dillingham Award. The Immediate Past President shall perform any additional duties as assigned by the President.
4. First Vice President. The First Vice President shall have the power to perform the duties of the President in the President’s absence. The First Vice President shall serve as the program chair of the Annual Meeting. The First Vice President shall perform any additional duties as assigned by the President.
5. Second Vice President. The Second Vice President shall have the power to perform the President’s duties in the absence of the President and First Vice President. The
Second Vice President shall be responsible for overseeing the annual Student Paper
Competition. The Second Vice President shall perform any additional duties as
assigned by the President.
6. Secretary/Treasurer. The Secretary/Treasurer shall have general charge of the
minutes, transactions, and other reports of the Society. The Secretary/Treasurer shall
be responsible for the administration of the finances of the Society subject to budgetary
and other policies approved by the Society Board and by the AAA. The
Secretary/Treasurer shall submit a draft budget for the approval of the Society Board of
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the Society not less than thirty (30) days before the close of the fiscal year and shall
present a complete financial statement at the Annual Meeting of the Society. The
Secretary/Treasurer shall be elected for a three-year term. The Secretary/Treasurer
shall perform any additional duties as assigned by the President.
ARTICLE VII. Organization and Society Board
1. The Society Board shall consist of the five officers described above, six additional
members-at-large, the two members of the Nominations Committee, and any officials
appointed by the Executive Committee.
2. All members of the Society Board are expected to maintain their good standing of
CSAS membership throughout the term of their office. Members of the Society Board
who do not maintain their membership will be removed from office after at least two
notices of expired membership.
3. Two members-at-large shall be elected each year for three-year term. One
Nominations Committee member shall be elected each year for a two-year term.
4. The Society Board shall make all non-elective appointments of officials and
determine the length of each appointment unless otherwise defined in these Bylaws.
5. Non-elected officials appointed by the Society Board include the CSAS Bulletin
Editor, Anthropology Newsletter column Editor, Archivist, Web Master, AAA Section
Assembly Representative, and Student Board Representatives. [[Secretary’s note, Sept
2009, the Section Assembly Rep position is intended to be a three year term]]
6. Members-at-large, members of the Nominations Committee, and appointed officials
to the Society Board shall attend all meetings of the Society Board and may vote on all
matters brought before the Society Board, as well as any additional duties assigned by
the President.
7. Subject to directives and limitations imposed by the Members of the Society, the
Society Board shall have the authority to execute on behalf of the Society all powers
and functions defined in these Bylaws.
8. The Society Board shall meet at least twice annually at the time of the Society’s
Annual Meeting and during the AAA National Meeting, and may meet at other times on
the call of the President or by a majority vote of the Society Board.
9. Each officer and official listed in these Bylaws has one (1) vote in any matter brought
before the Society Board and Society business meeting.
10. For just cause, a Society Board Member may be removed from his or her position
by a two-thirds vote of the Society Board, subject to appeal to the Members at the
Annual Meeting.
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11. All past presidents of the Society are entitled to ex-officio, non-voting, status on the
Executive Board.
12. The Society Board shall make interim appointments to fill vacancies in any elective
office until the next regularly scheduled election.
ARTICLE VIII. Annual Report
1. At the end of each calendar year, the President shall report the activities of the
Society to the Executive Board of the AAA. The report shall follow the guidelines
outlined by the AAA but may include the reports of the Secretary/Treasurer, editors of
publications, committees, and other agents representing the Society. The report,
appropriately supplemented, shall be presented to the Members at the time of the
Society’s Annual Meeting.
ARTICLE IX. Meetings
1. The Society shall hold an Annual Business Meeting at the time of the Annual
Meeting of the Central States Anthropological Society, held in late winter or early spring
of each year. Additional Society meetings may be held at National Meeting of the
American Anthropological Association.
2. The place and date of the Annual Meeting shall be disclosed to the Members not
less than one hundred twenty (120) days in advance of the meeting.
3. Special meetings may be called by the Society Board or upon written request of five
(5) percent of the Members.
4. Joint meetings may be held with other organizations if deemed desirable by the
Society Board. Arrangements must be made at least one year in advance of such a
meeting and must include written agreements between the cooperating organizations
specifying the obligations and financial arrangements pertaining to each. Any such
agreements must be approved by the American Anthropological Association.
ARTICLE X. Quorum
1. Five (5) percent of the Members in good standing shall constitute a quorum at the
Annual Business Meeting.
2. A majority of the members of the Society Board shall constitute a quorum for
transacting business.
3. The business of the Society shall be transacted by majority vote unless otherwise
provided for in these Bylaws.
4. Proxies shall not be permitted.
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ARTICLE XI. Nominations
1. Candidates for any CSAS elective office may be nominated by the Society Board, by
a Nominations Committee Member, or any Member in good standing. Names of
propose candidates should be forwarded to the Nominations Committee. The
Nominations Committee shall consider all such proposals and prepare a slate of
candidates which is submitted to the Society Board for final approval and placement on
the ballot. All candidates must be Members of the Society in good standing. A call for
nominations shall appear each year in the CSAS Bulletin and in the Anthropology
Newsletter not less than sixty (60) days prior to the candidacy deadline announced by
the AAA.
2. A Nominations Committee of two (2) Members shall be elected by the membership.
Each member of the nominations committee shall serve a two-year term. Committee
members will serve staggered terms, with one new member being elected each year to
replace the outgoing member. The second-year member shall serve as the Committee
Chair.
3. The Nominations Committee shall nominate at least one person for each vacant
office. These nominations shall be made known to Members at the Annual Meeting and
through the AAA ballot mailed to Members in spring of each year.
4. The Secretary/Treasurer shall have the authority to examine the eligibility of any
candidate.
5. The Society Board shall approve the slate of candidates prior to balloting.
ARTICLE XII. Elections
1. Elections shall be conducted by mail ballot which must be sent to the membership at
least forty-five (45) days prior to the deadline announced by the AAA.
2. A Member in good standing shall be entitled to cast one ballot in any election or
referendum.
3. Ballots shall be secret and enclosed in a signed envelope. The Secretary/Treasurer
shall have the authority to examine the eligibility of any voter.
4. A minimum of thirty (30) days shall be allowed for the return of ballots. Ballots must
be received by the American Anthropological Association not later than the stated return
date in order to be counted.
5. The American Anthropological Association shall be responsible for tallying the votes
and certifying the results to the Society Board.
6. The candidate receiving the most votes for a contested office shall be elected. In the
event of a tie the candidate elected will be determined by a flip of the coin tossed by the
President.
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ARTICLE XIII. Publications
1. The Society shall publish a newsletter entitled the CSAS Bulletin.
2. The Society Board shall appoint a Member in good standing who shall serve as
contributing editor for “Section News” in the American Anthropological Association’s
Anthropology Newsletter. The AN Editor shall serve a term of one (1) year, renewable
upon the approval of the Society Board.
3. The CSAS Bulletin editor shall serve a three (3) year term, renewable upon the
approval of the Society Board.
4. The President shall inform prospective nominees of the extent of the editor’s duties.
The appointment becomes effective only when the nominee files with the
Secretary/Treasurer a statement of willingness and ability to devote such time to the
affairs of the Society necessary to effectively discharge the duties and responsibilities of
the position. Editors may be replaced by the Society Board in cases involving
resignation or nonperformance of editorial duties.
ARTICLE XIV. Referenda
1. A referendum may be conducted by mail ballot at any time upon initiation of the
Society Board or upon receipt by the Secretary/Treasurer of a petition signed by fifteen
(15) Members in good standing. A majority of votes received shall determine whether or
not the referendum passes.
ARTICLE XV. Finances
1. The fiscal year of the Society shall be that of the American Anthropological
Association.
2. The Society shall submit an annual operating budget to the American
Anthropological Association Executive Board, which, when approved, shall govern
Society activities.
3. The income from annual dues and from investments and other sources shall
constitute a working fund, available for operations, publications, and current expenses
consistent with the purposes of the Society.
4. No financial obligation in excess of funds available in the treasury shall be proposed
by the Society Board or by any officer on behalf of the Society except that, for the
purpose of this Society, estimated receipts from annual dues and other accounts
receivable for the current year may be considered as available funds.
5. The Society may establish special funds to be administered by the American
Anthropological Association for purposes the Society may designate. Two such
currently established funds are entitled the “Leslie A. White Memorial Fund” and the
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“Beth Wilder Dillingham Memorial Fund” which are maintained separately in a manner
permitting interest earnings to be used in financing the periodic “Leslie A. White Award”
and “Beth Wilder Dillingham Award.” The principal in the White and Dillingham funds
may not be spent for any purpose.
ARTICLE XVI. Awards
1. The Society shall periodically confer a “Leslie A. White Award” and a “Beth Wilder
Dillingham Award.”
2. The Society shall sponsor an annual Student Paper Competition. There shall be
separate divisions for Graduate and Undergraduate students with separate prizes for
the winners. The Second Vice President shall serve as the Chair of the student awards
committee consisting of two additional members of the Society. The committee shall be
responsible for maintaining updated guidelines for granting the award and for insuring
that the guidelines are submitted to the CSAS Bulletin, the CSAS “Section News” in the
Anthropology Newsletter, and to the CSAS web site. Updates to the guidelines must be
filed with the Secretary for Society records.
3. The Immediate Past President shall serve as the Chair for the Leslie A. White and
Beth Wilder Dillingham Award Committees. The Chair shall be responsible for recruiting
of committee members as well as coordinating the collection and review of any award
applications. The committee shall be responsible for maintaining updated guidelines for
granting the award and for insuring that the guidelines are submitted to the CSAS
Bulletin, the CSAS “Section News” in the Anthropology Newsletter, and to the CSAS
web site. Updates to the guidelines must be filed with the Secretary for Society records.
4. The competition for each award will be initiated by an announcement in January of
each year.
5. The Student Paper Competition will be open to any student who presents a paper or
poster to the Society’s annual meeting.
6. There will be no limitation on the number of times a Member may apply for or receive
an award or the number of awards a Member may receive in any given year.
ARTICLE XVII. Amendment
1. These Bylaws may be amended by the Members by mail ballot, provided that a
proposed amendment is approved by two-thirds of the votes cast.
2. Amendments may be proposed by the Society Board or by fifteen (15) Members in
good standing. The Society Board shall have the proposed amendment(s) circulated to
the Members at the time of the annual election or by decision of the Society Board, and
it shall allow thirty (30) days for the return of ballots.
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3. The amendments and provisions of these Bylaws shall be effective immediately
upon adoption and shall supersede and nullify all previous amendments and provisions.
Ratified: April 1987
Previously Revised: April 1994
Subsequently Revised: June 2005
Current Revision: July 2008